Administrative Staff Assistant - Defense Systems

5 months ago
Requisition ID


Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The 1,600 employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions. From military defense and space exploration to biomedical engineering, lives often depend on the solutions we provide. Our multidisciplinary teams of engineers and scientists work in a collaborative environment that inspires the cross-fertilization of ideas necessary for true innovation. For more information about Draper, visit


Our work is very important to us, but so is our life outside of work. Draper supports many programs to improve work-life balance including workplace flexibility, employee clubs ranging from photography to yoga, health and finance workshops, off site social events and discounts to local museums and cultural activities. If this specific job opportunity and the chance to work at a nationally renowned R&D innovation company appeals to you, apply now



Equal Employment Opportunity

Draper is committed to creating a diverse environment and is proud to be an affirmative action and equal opportunity employer.   We understand the value of diversity and its impact on a high-performance culture.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.   


Draper is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact




Provide administrative support to the Defense Systems program office staff. Duties include but are not limited to:

  • Managing and manipulating internal data to derive meaningful metrics
  • Creating and tracking reports, presentations, memos and other documents, including proofreading all documents for clarity, grammatical usage, punctuation, and formatting
  • Special project and programmatic assignments including data entry efforts
  • arranging and coordinating travel and processing associated expense reports
  • Coordinating simple and complex internal and off-site meetings
  • Ordering food for meetings and events,
  • Coordinating classified meeting set up, badges and clearances
  • Placing and tracking purchase requisitions
  • Maintaining records/logs, filing systems, and office supplies
  • Coordinating time sheet completion for staff and contractors
  • Maintaining appointment calendars
  • Preparing outgoing and sorting incoming mail including classified documents adhering to established procedures
  • Answering and screening telephone calls, taking clear and concise messages, and responding to callers in clear and meaningful manner

The selected applicant will be expected to work a consistent 8 hour day; Monday through Friday during standard business hours.




Must be highly proficient in Microsoft Office Software; specifically: Word, Excel, Outlook and PowerPoint.  Experience with PeopleSoft, SharePoint and FilemakerPro or similar software a plus.  Excellent organizational and communication skills required.  Candidate must be team player and an independent thinker.


Requires high school diploma and up to 5 years of directly related experience or completion of two years of college.  Bachelor’s degree preferred.


Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information.




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