• Executive Staff Assistant

    Job Location US-MA-Cambridge
    Posted Date 2 weeks ago(8/2/2018 8:11 AM)
    Requisition ID
    2018-3411
  • Overview

    Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The 1,700 employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions. From military defense and space exploration to biomedical engineering, lives often depend on the solutions we provide. Our multidisciplinary teams of engineers and scientists work in a collaborative environment that inspires the cross-fertilization of ideas necessary for true innovation. For more information about Draper, visit www.draper.com.

     

    Our work is very important to us, but so is our life outside of work. Draper supports many programs to improve work-life balance including workplace flexibility, employee clubs ranging from photography to yoga, health and finance workshops, off site social events and discounts to local museums and cultural activities. If this specific job opportunity and the chance to work at a nationally renowned R&D innovation company appeals to you, apply now www.draper.com/careers.

     

     

    Equal Employment Opportunity

    Draper is committed to creating a diverse environment and is proud to be an affirmative action and equal opportunity employer.   We understand the value of diversity and its impact on a high-performance culture.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.   

     

    Draper is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact hr@draper.com.

    Responsibilities

    Draper has an exciting opportunity for an Executive Staff Assistant to join our team.  This position will work in a fast-paced, dynamic environment, working under minimal supervision providing administrative support to the Vice President of Engineering. This position will interact with employees at all levels, he/she must be able to work in a fast paced environment while remaining flexible, proactive, resourceful, and efficient while maintaining a high level of professionalism and confidentiality.

     

    Responsibilities will include but not be limited to:

    • Strong computer, communication and interpersonal skills
    • Experience with the Coordination of Outlook calendars
    • Scheduling and arranging meetings/events for internal and external customers
    • Arranging of travel reservations and preparing associated paperwork while ensuring all policy and procedures are adhered to
    • Generate, format and proofread documents which are often complex and technical in nature, including correspondence, reports, presentations, memoranda, tables, and charts while ensuring  grammatical consistency.
    • Answer and screen telephone calls, resolving routine and complex inquiries  
    • On a regular basis, Partner with Human Resources, Engineering, Finance and Administration, Security, and the various Programs’ organizations and personnel
    • Provide coverage and collaborate with other executive staff team members

    Qualifications

    • High school education with 7 to 10 years of progressively responsible experience or Associate degree/college graduate with 5 to 7 years required.
    • Superior communication and computer skills, proficiency with databases and Microsoft Office applications (Word, PowerPoint, Excel, and Outlook) is required.   Experience with PeopleSoft and Data Warehouse is preferred.
    • A self-starting, organized, and detail-oriented individual is desired.
    • Applicants selected for this position may be required to obtain a U.S. Security Clearance.

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